Creating Catalogues

Catalogues are created by Skyline Administrators. They can hold the same document information as libraries and can be shared among many users. However, users are not able to upload documents to a catalogue, delete, copy or move any documents. They are able to order the documents and if the administrator has created a job ticket for the document they will only be asked how many copies that they require. A catalogue could be described as a read-only shared library.

You can print a hard copy of a manual by clicking which will open a PDF copy of the manual. You can then download or print the document.

To create a catalogue:

1.	Log in as an Administrator and click Preferences.

2.	Select Libraries.

As a catalogue is a shared library that users have read-only access rights you need to create a library before you can create the catalogue. Enter a name for your new library and click Add. In the example below a library called 'Past Exam Papers' has been created. It is listed in the 'My Personal Libraries' section.
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4.	In your list of personal libraries click the link Share Library next to the library that you want to make available to other users as a catalogue.

Select the users or roles that need access to the library that you have created. You can select individual users from the list shown and search for them if the list is too long. You can also choose the share it to all users by selecting the role 'User'.
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When you have selected the users they will have access to your shared library.

•	The catalogue will be listed in the section My Shared Libraries. When you are logged in as an administrator all shared libraries are created as read-only catalogues.

•	If you want to change the users who have access to your shared library, click Manage Catalogue Permissions to change the permissions.

•	Do not select the option All Users Have Full Control so that users will only be able to view and order documents from the catalogue.

When users have been given access to a catalogue view in their libraries they will see the catalogue listed in the shared Libraries area of the screen. In the example below a catalogue named 'Past Exam Papers' is available as well as a shared library called 'Manuals'.

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When a catalogue has been created documents need to be added to the catalogue so that users can order the documents.

To add documents to a catalogue:

1.	Open your Library and select the documents to be added to the catalogue.

2.	Click to Move the selected documents and select the catalogue that you want to move the selected documents into. The documents will be moved from the original library into the catalogue.

3.	View the catalogue that you moved the documents into. The documents can be renamed and a brief description added.

1.	Change the view to "Catalog View".

2.	Click associated with the document.

3.	Amend the document name and add a description of the document. When finished click Save.

4.	The updated details are shown in the catalogue.

4.	The job ticket for the document needs to be defined.

1.	Click associated with the document to view the product options.

2.	Click Proceed associated with the product that is used to produce the document.

3.	Complete any product options that are required and enter a quantity of 1 then click Next.

4.	When you view the Basket page, click the Libraries web page.

5.	You need to check that the document defined job ticket is available to the users. Log into Skyline as a user with access to the catalogue.

6.	View the catalogue. The basket associated with the amended document will be green.

7.	Click associated with the document that you have just updated. The quantity of documents to be ordered can be entered then the order can be added to the basket. The document ordered can not be edited or ordered with another product.

Help URL: http://www.yourdomain.com/help/index.html?catalogues.htm